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Can you please tell us the legal position regarding holding an AGM. The date of the meeting was set last July at our last AGM, the date was changed this year to faciltate the reconciliation of accounts, as the year ended 31 December 2008. Since July 2008 there has been no further communication/reminder of the AGM except one 'nothing to report note' from the President.
We have challenged our Administrator/President for the following reasons.
1.There was no invitation - 2. There was no Agenda - 3. There were no Proxy vote forms.
Less than 24 hours before the meeting, there was a set of 'figures' / list of debtors placed in the post boxes. These did not balance, and there were several definate mistakes. It transpired that the Administrator had given himself a rise without agreement also.
We notified both the President and the Administrator that we would not attend as we believed that Horizontal Property Law is quite clear about the procedure for calling an AGM. This included an official Invitation with Agenda and also a proxy voting form at the bottom of the invite. In the event the meeting went ahead.
Out of 48 owners there were 7 present, nobody had any proxy votes because there was no opportunity to seek owners opinions/views. These 7 owners agreed accounts, voted in the same President and Administrator and presumably agreed the forthcoming budget.
Our letter was read out outlining our concerns, and the Administrator said the meeting was legal and could go ahead - which it did. He said as we were notified last July that was OK! Also that it was the Presidents fault there was no Invitation.
What are our options now - should we denounce the Administrator/President?
Can you please advise us as to the legality of this AGM?
Thank you.
We have challenged our Administrator/President for the following reasons.
1.There was no invitation - 2. There was no Agenda - 3. There were no Proxy vote forms.
Less than 24 hours before the meeting, there was a set of 'figures' / list of debtors placed in the post boxes. These did not balance, and there were several definate mistakes. It transpired that the Administrator had given himself a rise without agreement also.
We notified both the President and the Administrator that we would not attend as we believed that Horizontal Property Law is quite clear about the procedure for calling an AGM. This included an official Invitation with Agenda and also a proxy voting form at the bottom of the invite. In the event the meeting went ahead.
Out of 48 owners there were 7 present, nobody had any proxy votes because there was no opportunity to seek owners opinions/views. These 7 owners agreed accounts, voted in the same President and Administrator and presumably agreed the forthcoming budget.
Our letter was read out outlining our concerns, and the Administrator said the meeting was legal and could go ahead - which it did. He said as we were notified last July that was OK! Also that it was the Presidents fault there was no Invitation.
What are our options now - should we denounce the Administrator/President?
Can you please advise us as to the legality of this AGM?
Thank you.
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